All-hands meetings are an opportunity for people-first teams to open communication lines between employees and leadership. When done well, a regular all-hands meeting will drive alignment across your team and enhance your company culture. Here's how to run an incredible all-hands meeting.

Setup

Roles

• Leadership Team
• People Ops Manager

Before you start an all-hands meeting

• Choose the best space for gather your team, online or offline
• Set a fixed date and send out calendar invitation
• Write down the recurring meeting agenda and share it with your teams
• Figure out how often to meet (Facebook has weekly town halls, Buffer meets on a monthly basis)

Checklist

Preparation

Leadership Team tasks

• Decide on various presenters
• Gather important data you want to reflect on

People Ops Manager tasks

• Put all slides in one presentation
• Appoint the moderator
• Collect questions before the meeting

On all-hands meeting day

People Ops Manager tasks

• Introduce the agenda
• Have various speakers share the stage
• Ask for questions and comments

Leadership Team tasks

• Engage your team during the meeting (try posting a poll—we love Slido!)
• Respond to questions asked before the meeting

After All Hands Meeting

People Ops Manager tasks

• Share recording and slides with the whole team
• Ask for feedback on what your team would like to include in the next meeting
• Don't forget to update the agenda for the upcoming all-hands

What's Next

Try automating your all-hands meeting reminders and feedback sharing with our Gather All-hands template.

See how you can make your company moments more memorable in the People Operations Playbook.