All-hands meetings are an opportunity for people-first teams to open communication lines between employees and leadership. When done well, a regular all-hands meeting will drive alignment across your team and enhance your company culture. Here's how to run an incredible all-hands meeting.
Setup
Roles
- Leadership Team
- People Ops Manager
Before you start an all-hands meeting
- Choose the best space to gather your team, online or offline
- Set a fixed date and send out calendar invitation
- Write down the recurring meeting agenda and share it with your teams
- Figure out how often to meet (Facebook has weekly town halls, Buffer meets on a monthly basis)
Checklist
Preparation
Leadership Team tasks
- Decide on various presenters
- Gather important data you want to reflect on
People Ops Manager tasks
- Put all slides in one presentation
- Appoint the moderator
- Collect questions before the meeting
On All-Hands meeting day
People Ops Manager tasks
- Introduce the agenda
- Have various speakers share the stage
- Ask for questions and comments
Leadership Team tasks
- Engage your team during the meeting (try posting a poll—we love Slido!)
- Respond to questions asked before the meeting
After All-Hands meeting
People Ops Manager tasks
- Share recording and slides with the whole team
- Ask for feedback on what your team would like to include in the next meeting
- Don't forget to update the agenda for the upcoming all-hands
What's Next
Try automating your all-hands meeting reminders and feedback sharing with our Gather All-hands template.
See how you can make your company moments more memorable in the People Operations Playbook.
